How to Add Individual Comments for Each Letter with Field Code In the “Otherwise insert this text” part, you can write the sentences which if the condition will be wrong, you want to have in your letters but here we keep it empty because we don’t want to write any comment in this situation.īy this command, the program will write our desired comment for students that their grades are less than 65. In the “Insert this text” you can write your desired text if the condition is true. In Comparison part, we chose “Less than”. Here we chose “Last Course grade” in the Field name part, If you have only one condition in your file you can follow these steps to write your comment in letters.ġ- Place your cursor in the position which you want to add your comments.ĥ- In this dialogue choose your desired items. How to Add Individual Comments for Each Letter with Rules Here you can see the comments in your documents and you can check all letters by pressing the arrow. You can see the Comments field was added in your file. If you have your recipient list in the excel file you can follow these steps to add your comments.ģ- Insert a new column for your comments and insert your comments.Ĥ- If you want to add a paragraph in your comment, you can hold Alt and press Enter key.ĩ- Place your cursor in the position which you want to add your comments. How to Add Individual Comments for Each Letter by Excel You can go to each letter and add your desired comment for each letter.ĥ- Click on the Print key and Print your letters. Now all letters were merged in another document. Pay attention to this method is good for letters because after you finished your job you can print them and send them to the person that you want. You can Merge all letters in one file and add your comments one by one. How to Add Individual Comments for Each Letter Manually How to Add Individual Comments for Each Letter įor adding comments in your letters there are different methods here we are going to explain some of them.
You can see your desired field was added in your document. In this example we have 3 items in our letters which we should change them for each student, here we are going to explain this work with merge field.Ĥ- Choose the appropriate field for each item.ĥ- After you insert all fields click on the “Preview Results”.
How to Insert Custom Merge Field in Mail Merge Here we are going to explain them with one example. You can use a custom merge field to personalize your letters and also make your letters ready much faster and easier. If you want to write letters for them one by one it would be time-consuming and very difficult especially if you had in your list a lot of students. Imagine you want to inform students of your institute about their grades and the date of starting new term and also you want to add some comments in letters about the result of their exam.
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